HR Software for Healthcare: The Best Options for Small Clinics, Home Care, & Medical Practices

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Doctors, nurses, surgeons, emergency workers, and even home care workers are essential to the lives of people day-in and day-out. Whether they work in a large hospital, small clinic, private practices, or home care, these people work to make sure that the health of individuals is their first priority, doing whatever they can to bring people back to a healthy, happier state. No matter the type of healthcare business, large or small, it’s important to have an efficient HR software to keep employee information all in one place, including benefits, payroll, performance evaluations, and even daily tasks.

Aiken House has helped get 17+ small businesses and startup companies running successfully, and we’re here to guide you on the top ten HR software programs to consider signing up for in the healthcare industry. We’ll provide everything you need to know with topics such as:

• Addresses HR challenges faced by small healthcare teams
• Reviews user-friendly HR software that reduces administrative burden
• Positions Aiken House as your top resource to having a successful business

HR Software for Healthcare: What to Look for & Why It Matters

Healthcare professionals—whether they’re doctors, nurses, home care workers, or clinic staff—spend their days focused on patient well-being. But behind the scenes, managing payroll, scheduling, compliance, and credentials is just as critical to keeping a healthcare business running smoothly. Small clinics, home care agencies, and private practices don’t always have the luxury of a dedicated HR department, which makes finding the right HR software essential. Studies show that healthcare workers spend up to 35% of their time on administrative tasks, taking away valuable time from patient care. On top of that, compliance failures can lead to costly penalties, with HIPAA violations alone reaching up to $1.5 million per year.

To keep things running efficiently, small healthcare businesses need HR software that’s built with their unique needs in mind. The best solutions include features like compliance tracking to meet industry regulations, payroll automation to ensure accurate and timely compensation, and smart scheduling tools to prevent staff shortages. They also offer credential monitoring to keep licenses up to date, self-service portals so employees can manage their own HR needs, and onboarding support to streamline hiring.

When selecting an HR software solution, healthcare business owners should consider key factors such as:

• Compliance Management – Ensures adherence to industry regulations like HIPAA, OSHA, and state licensing requirements.
• Payroll & Benefits Administration – Automates payroll processing and manages benefits, ensuring timely and accurate compensation.
• Employee Scheduling & Time Tracking – Helps manage shift rotations, overtime, and leave requests to prevent staff shortages.
• Credential & License Tracking – Monitors staff certifications, ensuring they remain up to date with industry requirements.
• Onboarding & Training Tools – Simplifies hiring, credential verification, and employee orientation.
• Employee Self-Service Portals – Allows staff to access their schedules, payroll, and benefits information easily.
• Scalability & Customization – Adapts to the unique needs of small healthcare teams while allowing for future growth.

By investing in the right HR software, small healthcare businesses can streamline operations, reduce administrative burdens, and improve overall efficiency—allowing them to focus on what matters most: patient care.

10 HR Software Solutions That Help Small Healthcare Teams Thrive

The right HR software can make all the difference for small healthcare teams, helping clinics, home care providers, and private practices stay organized, compliant, and efficient. Whether you need automated payroll, credential tracking, or smart scheduling, these ten HR software solutions are designed to support the unique needs of healthcare businesses.

1. BambooHR

Website: BambooHR

BambooHR is a user-friendly HR platform that helps small healthcare businesses manage their employees with ease. Its intuitive interface simplifies everything from hiring to performance management, making it ideal for small clinics and home care agencies. The software’s automated onboarding helps new hires get up to speed quickly, while customizable employee records allow healthcare teams to track certifications, compliance documents, and shift schedules. Additionally, BambooHR’s self-service portal enables staff to access their benefits and request time off without extra admin work.

2. Paycor

Website: Paycor

Paycor is an all-in-one HR and payroll solution that caters to healthcare businesses needing precise labor cost tracking and compliance management. The platform’s automated payroll processing ensures accurate, on-time payments for medical staff, while its employee scheduling feature helps clinics and home care teams manage shift rotations effortlessly. Paycor also offers compliance tracking tools, making it easy to stay updated with HIPAA, OSHA, and state labor regulations.

3. TriNet

Website: TriNet

TriNet is a full-service HR software and professional employer organization (PEO) that provides small healthcare teams with payroll, benefits, and compliance support. It’s especially useful for healthcare startups and growing medical practices looking to outsource HR tasks while staying compliant. With access to large-group health insurance plans, small healthcare teams can offer competitive benefits, and its built-in risk management tools help mitigate compliance risks in a highly regulated industry.

4. Gusto

Website: Gusto

Gusto is a cost-effective HR solution that works well for small healthcare teams looking for simple payroll, benefits, and compliance management. Its automated tax filing feature reduces administrative burdens, and the platform includes customizable benefits packages, making it easier for healthcare employers to offer health insurance, 401(k) plans, and wellness perks. Gusto also integrates with time-tracking systems, helping clinics and home care providers manage employee hours efficiently.

The team at Aiken House love Gusto because of how easy it is to manage our employees and daily tasks. Consider signing up using our link to get $100 off of your first payroll!

5. Rippling

Website: Rippling

Rippling combines HR, payroll, IT, and compliance management in one seamless platform. For small healthcare businesses, its automated credential tracking is a standout feature, ensuring medical staff maintain active licenses and certifications. The platform also includes smart payroll processing, which adjusts for overtime and varying pay rates—a crucial feature for clinics and home care agencies with complex shift structures. Additionally, Rippling’s integration capabilities allow healthcare businesses to sync their HR tools with existing EHR (Electronic Health Record) systems.

6. Workday

Website: Workday

Workday is a powerful HR software solution designed for businesses that need advanced workforce management features. While it’s often used by larger healthcare organizations, Workday offers customizable HR solutions that work well for small clinics and medical practices looking to scale. The software includes real-time workforce analytics, making it easier for healthcare administrators to track staff productivity and optimize scheduling. Additionally, Workday’s compliance tools help ensure adherence to changing healthcare labor laws.

7. Homebase

Website: Homebase

Homebase is a budget-friendly HR solution designed specifically for hourly workers, making it an excellent choice for home healthcare agencies and small clinics with rotating staff. It offers free employee scheduling, time tracking, and team communication tools, ensuring that shifts are covered and staff is always informed. Homebase also integrates with payroll providers, allowing seamless payment processing for healthcare employees working irregular hours.

8. Deputy

Website: Deputy

Deputy is a scheduling-focused HR platform that helps healthcare teams manage shifts, reduce overtime costs, and ensure compliance with labor laws. For small clinics and home care providers, Deputy’s AI-powered scheduling predicts staffing needs based on patient volume, helping administrators avoid overstaffing or shortages. The software also includes automated time tracking, allowing for easy payroll integration and accurate wage calculations.

9. UKG Pro

Website: UKG Pro

UKG Pro is a cloud-based HR solution that offers advanced workforce management tools, perfect for healthcare organizations that need in-depth HR analytics. Small clinics and medical practices benefit from UKG’s compliance tracking, which ensures staff credentials and certifications stay up to date. Its employee engagement features, including surveys and feedback tools, help healthcare employers maintain a satisfied and productive workforce.

10. ADP Workforce Now

Website: ADP Workforce Now

ADP Workforce Now is a well-known HR platform that provides comprehensive payroll, benefits administration, and compliance management, making it a great fit for small healthcare businesses. The software is highly scalable, allowing growing medical practices, clinics, and home care agencies to manage HR tasks efficiently as they expand. ADP Workforce Now includes automated tax filing, reducing administrative workload, and its healthcare-specific compliance features help ensure that employee credentials and labor laws are always up to date. Additionally, its self-service portal empowers healthcare staff to access pay stubs, update benefits, and manage schedules with ease.

Investing in the right HR software will help your healthcare business stay organized, reduce administrative burdens, and remain compliant, allowing you to focus on what matters most—delivering high-quality patient care.

From Startup to Success: Aiken House’s Business Support Services

Starting your own business, or even helping to manage a healthcare practice can seem intimidating, but with the right direction, it’s possible to become successful with happy customers and employees while making your dreams come true! Aiken House is a venture studio that is able to help with services ranging from branding, marketing, and even software and website development.

Consider scheduling a consultation with us to get your startup or small business in motion with the best direction to shoot for success!

Also, consider checking out the top ten best HR software programs for any healthcare system in the meantime!